NOW, THEREFORE, BE IT RESOLVED:

1. That the Executive Director for the Missouri Veterans Commission be and hereby is appointed custodian of the records of the Missouri Veterans Commission and that such custodian is located at 205 Jefferson Street, 12th Floor, PO Drawer 147, Jefferson City, Missouri, 65102. The Executive Director of the Commission may appoint deputy custodians as necessary, for the efficient operations of the Commission.

2. That all requests for records shall be in writing, and that said custodian shall respond to all such written requests and notify the individual or organization within 3 business days from the date the request was received by the custodian whether access is granted or denied. Provided, however, in connection with requests for clinical records, residents of Missouri Veterans Homes and their legal representatives, have the right upon oral or written request to access all current clinical records pertaining to such residents (or their legal representative) within 24 hours (excluding weekends and holidays). After receipt of such records for review, the resident or his or her legal representative may request a copy of all or any portion of the current clinical records pertaining to such resident, and said records will be provided by the custodian to the resident or legal representative, as required by law, following the receipt of the written request for such records.

3. That the fees to be charged for access to or furnishing copies of records shall be as hereinafter provided: 10 cents per page for standard paper copies nine by fourteen inches or smaller, plus an hourly fee for duplicating time not to exceed the average hourly rate of pay for clerical staff of the public governmental body (currently $12.32). Research time will be billed at actual cost. Fees for providing access to public records maintained on computer facilities, recording tapes or disks, videotapes or films, pictures, maps, slides, graphics, illustrations or similar audio or visual items or devices, and for paper copies larger than nine by fourteen inches shall include the cost of copies, staff time, which shall not exceed the average hourly rate of pay for staff of the Missouri Veterans Commission required for making copies and programming, if necessary, and the cost of the disk, tape, or other medium used for the duplication. Fees for maps, blueprints, or plats that require special expertise to duplicate will include the actual rate of compensation for the trained personnel required to duplicate such maps, blueprints, or plats. Fees for color copies shall carry a surcharge based upon the actual cost differential between standard and color copies. If programming is required beyond the customary and usual level to comply with a request for records or information, the fees for compliance will include the actual costs of such programming.

4. That the fees may be waived by the custodian when it is in the public interest to do so. In addition, if the amount of the fee is nominal, such fees may be waived.

5. That it is the public policy of Missouri Veterans Commission that meetings, records and votes of this body shall be open to the public except to the extent of any applicable provision of Section 610.021 RSMo, and as otherwise authorized or required by law.

6. That Missouri Veterans Commission shall comply with sections 610.010 to 610.030, RSMo, as now existing or hereafter amended.

7. That this policy shall supersede the Missouri Veterans Commission policy set forth in the Missouri Veterans Commission Administrative Policy Manual at Section A-5 etc. and all prior Missouri Veterans Commission policies and procedures regarding the release of information on any meeting, record or vote.

ADOPTED by the Missouri Veterans Commission this 27th day of November, 2007

ATTEST:

_______________________________

Hal J. Dulle, Secretary

Missouri Veterans Commission